Investment Administrator

Rathbones provides individual investment and wealth management services for private clients, charities, trustees and professional partners. We have been trusted for generations to manage and preserve our clients’ wealth.

Our tradition of investing and acting responsibly has been with us from the beginning and continues to lead us forward. Our ambition is to be recognised as the UK’s most responsible wealth manager.

We see it as our responsibility to invest for everyone’s tomorrow. That means doing the right thing for our clients and for others too. Keeping the future in mind when we make decisions today. Looking beyond the short term for the most sustainable outcome. This is how we build enduring value for our clients, make a wider contribution to society and create a lasting legacy. Thinking, acting and investing responsibly.

Investment Administrator - 18 month FTC

Location: Bristol

What is the team like?

This is an exciting opportunity to join an experienced team which supports 5 Investment Managers who provide wealth management services for individuals, families, pensions, trusts, offshore structures and charities.

What are the responsibilities?

Main tasks:

• Carry out full range of administrative duties to support the investment team as a whole.
• General assistance to Investment Managers, answering phones, taking and passing on messages for other team members.
• Distribute and respond, as appropriate, to internal correspondence and e-mails.
• Liaise with Investment Managers, other administrators and Settlement areas as necessary.
• Develop knowledge of, and comply with, all regulatory and organisational requirements / procedures.
• Proactively develop familiarity with all aspects of client administration.

Role specific tasks:

Carry out the full range of administrative for each investment manager where required. This would include:

• Working with the Investment Managers to request and obtain necessary account opening documentation such as AML documents and trust deeds in a format that meets regulatory requirements.
• Setting up new client accounts, including ensuring that all aspects of static data such as reporting and fee arrangements have been correctly and accurately applied.
• Liaising with third parties to arrange the transfer in and out of assets as required.
• Arranging both ad hoc and regular payments.
• Ensuring amendments to static data such as bank details, trustee details and addresses are correctly applied.
• Arranging online access for clients and their advisers.
• Responding to requests for historic information and portfolio data, ensuring that appropriate authorities are in place for the provision of that information.
• General administration duties to support the investment team answering phones, taking and passing on messages for them and other team members.
• Assisting in the timely preparation and dispatch of adhoc reports and valuations.
• Maintain up to date knowledge of regulatory and organisational requirements / procedures at all times.

What skills and knowledge are we seeking?

• Relevant administrative experience in a Private Client or Financial Services environment.
• Proactive, naturally efficient and organised with a sense of pride in completing tasks to a high standard with consistency.
• Competent at working to deadlines and managing own time.
• Flexible attitude to work in response to changing workloads and deadlines within the team.
• Exceptional focus on attention to detail.
• Good numerical skills.
• Highly IT literate with an ability to learn new systems.
• Excellent working knowledge of Microsoft Office Word, Excel and PowerPoint.
• Excellent interpersonal skills with the ability to communicate effectively with Investment Managers and clients.
• Excellent telephone manner.

Any other helpful attributes?

• Individual who can work as a team or independently, and is willing to put in additional hours, if necessary, to meet deadlines. 
• Reliable and enthusiastic individual with a strong sense of integrity.

Life at Rathbones

We aim to become an employer of choice for the wealth management sector, to achieve this we are working hard to build a diverse, equal, and inclusive workplace that motivates, develops and embraces the strengths of all our colleagues. Being part of Rathbones means you will join a team of passionate professionals in a successful culture that cares for its people. At Rathbones, we provide meaningful work, opportunities, and a voice to all.

We are committed to building a team that is made up of diverse skills, experiences and abilities and encourage applications from all backgrounds. We welcome individuals who share our values – those that are passionate about client service, operate with the highest levels of integrity and have a strong results focus.