Personal Assistant

Role: Personal Assistant

Location: Edinburgh

Contract Type:  Perm

The Role

The role of the PA is to directly support the Office Heads within the Investment Teams in Edinburgh and to provide ad-hoc support to Office Head, Glasgow.  Main duties:  administrative tasks, including diary & email management and travel arrangements. They will also provide cover as needed for their PA/ EA peers within RIM.

Outcomes of the Role

Responsible for providing confidential assistance and administrative support to the Leaders mentioned above.  Duties to include (but not limited to):

• Acting as a first point of contact for internal and external stakeholders.  Fielding and directing email requests where necessary.
• Diary management in relation to internal and client facing meetings and organising leadership team events.
• Booking travel and accommodation, including travel packs and schedules.
• Assisting in the preparation (and printing if necessary) of packs and documents, required for leadership meetings.
• Managing invoices, expenses and other regular administrative tasks.
• Ensuring Leaders are prepared for upcoming meetings and events.
• Support and provide input to Group wide topics such as Business Continuity Planning.
• Assisting with projects and new initiatives.
• Prepare, review, and manage documentation, including client reports, presentations, and correspondence.

Knowledge & Experience

• Strong organisational skills, with attention to detail.
• Excellent communication and interpersonal skills (presentational; listening; diplomacy; influencing).
• Proactive and professional approach to all job aspects.
• Clear commitment to an effective and efficient organisation.
• Proven record of delivering all work accurately and on time.
• Ability to:
  • Work effectively as a member of a team
  • Relate well to staff across the company
  • Prioritise
  • Be flexible and adaptable
  • Work under pressure and to tight deadlines
  • Use own initiative
  • Proven experience as a Personal Assistant in the financial sector
  • Excellent knowledge of Word, Excel and PowerPoint
  • Accurate keyboard skills
  • Experience of supporting governance forums and committees is preferable