Personal Assistant

Job ID:  1791
Department:  Edinburgh
Job Category: 
Location: 

Edinburgh, GB, EH2 1AF

Date:  4 Jun 2025

Role: Personal Assistant

Location: Edinburgh

Contract Type:  Perm

 

 

The Role

 

The role of the PA is to directly support the Office Heads within the Investment Teams in Edinburgh and to provide ad-hoc support to Office Head, Glasgow.  Main duties:  administrative tasks, including diary & email management and travel arrangements. They will also provide cover as needed for their PA/ EA peers within RIM.

 

 

Outcomes of the Role

 

Responsible for providing confidential assistance and administrative support to the Leaders mentioned above.  Duties to include (but not limited to):

  • Acting as a first point of contact for internal and external stakeholders.  Fielding and directing email requests where necessary.
  • Diary management in relation to internal and client facing meetings and organising leadership team events.
  • Booking travel and accommodation, including travel packs and schedules.
  • Assisting in the preparation (and printing if necessary) of packs and documents, required for leadership meetings.
  • Managing invoices, expenses and other regular administrative tasks.
  • Ensuring Leaders are prepared for upcoming meetings and events.
  • Support and provide input to Group wide topics such as Business Continuity Planning.
  • Assisting with projects and new initiatives.
  • Prepare, review, and manage documentation, including client reports, presentations, and correspondence.

 

 

Knowledge & Experience

 

  • Strong organisational skills, with attention to detail.
  • Excellent communication and interpersonal skills (presentational; listening; diplomacy; influencing).
  • Proactive and professional approach to all job aspects.
  • Clear commitment to an effective and efficient organisation.
  • Proven record of delivering all work accurately and on time.
  • Ability to:
    • Work effectively as a member of a team
    • Relate well to staff across the company
    • Prioritise
    • Be flexible and adaptable
    • Work under pressure and to tight deadlines
    • Use own initiative
    • Proven experience as a Personal Assistant in the financial sector
    • Excellent knowledge of Word, Excel and PowerPoint
    • Accurate keyboard skills
    • Experience of supporting governance forums and committees is preferable